Terms of Service
Last updated: [DATE] Effective date: [DATE]
Please read these Terms carefully. They are a binding agreement between you and [LEGAL ENTITY NAME] regarding your use of ANTEroom.
1. Agreement
These Terms of Service (the "Terms") govern your access to and use of the ANTEroom website at [YOUR-DOMAIN.COM] and the related subscription service (together, the "Service"), operated by [LEGAL ENTITY NAME] ("ANTEroom," "we," "us," or "our").
By creating an account, subscribing, or otherwise using the Service, you agree to these Terms and to our Privacy Policy. If you do not agree, do not use the Service.
2. Who may use the Service
You must be at least 18 years old and able to form a binding contract to use the Service. If you are using the Service on behalf of an organization, you represent that you have authority to bind that organization, and "you" refers to both you and that organization.
3. What the Service is
ANTEroom compiles publicly announced opportunities for visual artists, including grants, fellowships, exhibition and juried show calls, mural and public art commissions, and residencies, with a regional focus on Ohio and the Great Lakes. Based on the profile you provide, we apply an eligibility check and a relevance ranking and deliver you a shortlist at the frequency your plan provides.
3.1 What verification means, and what it does not mean
We check each opportunity we send you against its original source at the time we prepare your shortlist, and we confirm the deadline and the stated eligibility requirements as they appear there. That is what our verification claim means.
It does not mean any of the following, and you should read this section carefully because it defines the limits of what we are promising:
- We do not guarantee that a deadline will not change, be extended, be moved up, or be cancelled after we verify it. Program administrators change deadlines without notice.
- We do not guarantee that you are in fact eligible for any opportunity we send you. Eligibility rules are written by third parties, are often ambiguous, and sometimes are applied differently than they are written. Our eligibility check reflects our reading of the published requirements applied to the profile information you gave us. If your profile is incomplete or inaccurate, the result will be too.
- We do not guarantee that an opportunity is legitimate, that a funder is solvent, that a fee is reasonable, or that a program will run as described.
- We do not guarantee that you will be selected, funded, exhibited, commissioned, or accepted, and we have no influence over any selection decision.
- We do not guarantee that our list is complete. We will miss opportunities you might have qualified for.
You are responsible for confirming the deadline, the eligibility requirements, the fees, and the terms of any opportunity directly with the organization running it before you apply, and for reading and complying with that organization's own rules and contracts. Treat every shortlist as a research head start, not as a substitute for your own diligence.
3.2 Not professional advice
Nothing in the Service is legal, financial, tax, or career advice. Contract terms attached to commissions and grants can be significant. Consult your own professional advisors.
4. Your account
You are responsible for keeping your login credentials confidential and for all activity under your account. Tell us promptly at [SUPPORT@YOUR-DOMAIN.COM] if you suspect unauthorized use.
You agree to give accurate information in your artist profile and to keep it current. Because matching depends on it, inaccurate profile information will produce inaccurate results, and that is not a basis for a refund.
Accounts are for one individual artist or one artist studio. Sharing an account among multiple artists is not permitted.
5. Subscriptions, billing, and cancellation
5.1 Plans
The Service is offered on the following recurring plans, at the prices posted on our pricing page at the time you subscribe:
| Plan | Shortlist frequency | Price |
|---|---|---|
| Weekly | One shortlist per week | $5 per month |
| Twice weekly | Two shortlists per week | $8 per month |
| Open Studio | Unlimited access | $18 per month |
5.2 Automatic renewal
Your subscription renews automatically. When you subscribe, you authorize us and our payment processor to charge your payment method the then current price for your plan, plus any applicable tax, at the start of each billing period, until you cancel. Your billing period is monthly beginning on the date you subscribe.
We will send you a receipt for each charge. You may cancel at any time as described below, and we will not charge you again after you cancel.
5.3 How to cancel
You can cancel at any time from the billing portal linked in your account settings, or by emailing [SUPPORT@YOUR-DOMAIN.COM]. Cancellation takes effect at the end of your current billing period. You keep access until then. We do not require you to call anyone or speak to anyone to cancel.
5.4 Refunds
If you cancel, you will not be charged again, but we do not automatically refund the portion of the period you have already paid for.
We will issue a full refund of your most recent charge if you request it within [14] days of that charge and you have not [received more than one shortlist in that period]. Beyond that, refunds are at our discretion, and we will consider requests fairly, particularly where the Service failed to deliver what your plan promised. Request a refund by emailing [SUPPORT@YOUR-DOMAIN.COM].
If a charge is made in error, tell us and we will correct it.
5.5 Price changes
We may change our prices. If we do, we will give you at least 30 days notice by email before the change applies to your subscription, and the new price will take effect at your next billing period after that notice. If you do not agree, cancel before the change takes effect.
5.6 Taxes
Posted prices exclude tax. You are responsible for any sales, use, or value added tax that applies to your purchase, which we will add at checkout where required.
5.7 Payment failure
If a charge fails, we may retry it and may suspend your access until payment succeeds. If payment remains unresolved for [14] days, we may cancel your subscription.
5.8 Free trials and promotions
If we offer a free trial, we will tell you its length and its terms when you start it. Unless you cancel before the trial ends, your paid subscription begins automatically at the price disclosed, and Section 5.2 applies. One trial per person.
6. Acceptable use
You agree not to:
- Copy, republish, redistribute, resell, syndicate, or make available our shortlists, opportunity write ups, match explanations, or database to anyone outside your own account, whether free or for a fee
- Scrape, crawl, harvest, or use any automated means to access or extract content from the Service
- Use the Service to build, train, or improve a competing product or dataset
- Share your login, or use one account to serve multiple artists
- Circumvent any access restriction, rate limit, or security measure
- Interfere with the operation of the Service, or upload malicious code
- Use the Service in violation of any law, or to harass or defraud anyone
- Misrepresent your eligibility characteristics to obtain access to opportunities you do not qualify for
Using a shortlist to apply to opportunities yourself, and telling another artist about a single opportunity you found useful, are both fine. Republishing our lists is not.
7. Intellectual property
7.1 Ours
The Service, including our software, design, brand, logo, written opportunity summaries, match explanations, and the selection, arrangement, and structure of our database, is owned by us and protected by copyright, trademark, and other laws. We grant you a limited, revocable, non exclusive, non transferable license to access and use the Service for your own artistic practice while your subscription is active. We reserve all rights not expressly granted.
7.2 Third party content
Opportunity announcements, guidelines, and organization names belong to the organizations that publish them. We identify them for reference and to point you to the source. We are not affiliated with, endorsed by, or sponsored by any organization whose opportunity we list unless we say so.
7.3 Yours
You keep all rights in your artist profile, your images, and anything else you provide. You grant us a limited license to use that content only to operate and improve the Service as described in our Privacy Policy. We do not acquire any rights in your artwork.
7.4 Feedback
If you send us suggestions, we may use them without restriction or obligation to you.
8. Third party links and services
The Service links to third party websites and application portals. We do not control them and are not responsible for their content, their terms, their fees, or their handling of your information. Your dealings with any organization you find through us are strictly between you and that organization.
9. Availability
We aim to keep the Service running but we do not promise uninterrupted availability. We may modify, suspend, or discontinue any part of the Service, and we will give reasonable notice of a material change or discontinuation to active subscribers. If we discontinue the Service entirely, we will refund the unused portion of any prepaid period.
10. Disclaimers
THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE." TO THE FULLEST EXTENT PERMITTED BY LAW, WE DISCLAIM ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON INFRINGEMENT.
WITHOUT LIMITING SECTION 3.1, WE DO NOT WARRANT THAT THE INFORMATION IN ANY SHORTLIST IS ACCURATE, CURRENT, COMPLETE, OR THAT ANY OPPORTUNITY REMAINS OPEN OR THAT YOU QUALIFY FOR IT.
Some jurisdictions do not allow the exclusion of certain warranties, so some of these exclusions may not apply to you.
11. Limitation of liability
TO THE FULLEST EXTENT PERMITTED BY LAW, NEITHER PARTY WILL BE LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR FOR LOST PROFITS, LOST OPPORTUNITIES, LOST GRANT OR COMMISSION REVENUE, OR MISSED DEADLINES, ARISING OUT OF OR RELATING TO THESE TERMS OR THE SERVICE, EVEN IF ADVISED OF THE POSSIBILITY.
OUR TOTAL LIABILITY ARISING OUT OF OR RELATING TO THESE TERMS OR THE SERVICE WILL NOT EXCEED THE GREATER OF THE AMOUNTS YOU PAID US IN THE TWELVE MONTHS BEFORE THE EVENT GIVING RISE TO THE CLAIM, OR FIFTY DOLLARS.
These limits do not apply to liability that cannot be limited by law. Some jurisdictions do not allow certain limitations, so some of this may not apply to you.
12. Indemnification
You will indemnify and hold harmless [LEGAL ENTITY NAME] and its officers, members, and contractors from any claim, loss, or expense, including reasonable legal fees, arising from your misuse of the Service, your breach of these Terms, your violation of any law, or any dispute between you and an organization whose opportunity you found through the Service.
13. Termination
You may stop using the Service at any time and cancel as described in Section 5.3.
We may suspend or terminate your account if you breach these Terms, if we are required to by law, or if your account presents a security or fraud risk. Unless you breached these Terms, we will refund the unused portion of your current billing period. Sections 6, 7, 10, 11, 12, 14, and 15 survive termination.
14. Governing law and disputes
These Terms are governed by the laws of the State of Ohio, without regard to its conflict of laws rules.
Informal resolution first. Before filing anything, contact us at [SUPPORT@YOUR-DOMAIN.COM] and give us 30 days to try to resolve the issue. Most problems can be handled this way.
If we cannot resolve it, you and we agree that any dispute will be brought exclusively in the state or federal courts located in [COUNTY] County, Ohio, and we each consent to the jurisdiction of those courts. Either party may bring an individual claim in small claims court.
[OPTIONAL: If you prefer binding arbitration and a class action waiver instead of court, that clause needs to be drafted and presented separately, with an opt out, and it carries its own enforceability requirements. Discuss with counsel before adding it.]
Nothing in this section limits any right you have under the consumer protection law of the place you live.
15. General
Entire agreement. These Terms and the Privacy Policy are the whole agreement between us about the Service.
Changes. We may update these Terms. For material changes we will give you at least 30 days notice by email or in the Service before they take effect. Continuing to use the Service after that means you accept the change. If you do not accept it, cancel before it takes effect.
Severability. If any provision is unenforceable, the rest stays in effect.
No waiver. Our failure to enforce a provision is not a waiver of it.
Assignment. You may not assign these Terms. We may assign them in connection with a merger, acquisition, or sale of assets.
Force majeure. Neither party is liable for delays caused by events beyond its reasonable control.
Contact. [LEGAL ENTITY NAME] [MAILING ADDRESS] [CITY], Ohio [ZIP] [SUPPORT@YOUR-DOMAIN.COM]
This document is a draft template prepared for review. It is not legal advice. Have a licensed attorney review it, particularly Sections 3.1, 5, 11, and 14, before you publish it or take live payments.